Volcanic Activity and he Conference
The recent, much reported activity of the Kilauea volcano is not expected to impact the Workshop significantly, and we urge participants to make their travel plans to attend. The Kilauea volcano is over 90 miles away and separated by the southwest flank of Mauna Loa from the conference site at Keauhou Bay.
Kilauea is the most active volcano in the world and has been erupting continuously since 1983. While trade winds occasionally blow volcanic gasses (vog) up the Kona coast, recent measurements, notably the PM2.5 AQI (air quality index), indicate that the air quality has been improving and in the “Good” range as of mid-August. Current information on air quality is available at https://airnow.gov/index.cfm?action=airnow.local_city&mapcenter=0&cityid=46.
Sheraton Kona Resort & Spa
78-128 Ehukai Street, Kailua-Kona, HI 96740
$175 single/double; $245 triple; $315 quad
Rates do not include applicable state and local taxes, currently 13.4167%.
Attendees may make reservations by calling toll free 1-844-235-6796 and asking for International Workshop for Modeling in Crystal Growth 2018. A credit card will be required to hold each individual’s reservation. The credit card shall serve to confirm the reservation for the date(s) indicated. Reservations can also be made online at https://www.starwoodmeeting.com/Book/IWMCG
We encourage you to extend your stay in paradise. The favorable hotel rates are available for 3 days on either side of the Workshop dates.
The Daily parking charge at the Sheraton Kona will be discounted to $5.00 plus tax of 4.166% per day, per car for the program nights, including three (3) days pre and three (3) days post main program nights.
Cancellation and No-Show Policy
There will be a one (1) night charge for any reservation canceled within 72 hours of arrival date. Individuals with guaranteed reservations who fail to arrive (no show) on the confirmed date will be charged for the entire stay.
Early Departure Fee
An early departure fee equal to one night will apply if an attendee checks out prior to the confirmed checkout date.
The cut-off-date for reserving rooms is 5:00 p.m. local time at the Sheraton Kona Resort & Spa on September 30, 2018. After the cut-off-date, it is at the Hotel’s discretion whether to accept reservations, which will be subject to prevailing rates and availability.
The resort charge has been waived (regularly $30.00).
A mandatory porterage charge of $5.00 in / $5.00 out per person (plus all applicable taxes) will be assessed for customer arrivals or departures to/from the Hotels’ facility, at the time of check-in or departure, requiring luggage handling or requiring any form of transportation to/from convention center lobby. The mandatory porterage charge is paid in its entirely to employees providing the porterage services.
SpeediShuttle provides shared ride airport transportation in Mercedes shuttles at a rate of $21.77 one way, $41.37 round trip (10% discount on return when booked together) between Kailua-Kona Airport and the Sheraton Kona. Effective September 1, the rate is $23.10 one way, $43.89 round trip (10% discount on return when booked together.) Guests with prearranged arrival reservations are met in the baggage claim area, then directed to their waiting shuttle. Vehicle amenities include complimentary Wi-Fi, 6’1” headroom, three point seat restraints, adjustable headrests and roomy comfortable seats. Book your airport transfers using the booking link or call reservations at 808-242-7777.
https://www.speedishuttle.com/group-reservations?id=IWMCG9 or call reservations at
Avis is offering discounted rental rates to IWMCG-9. Call Avis at 1-800-331-1600 to make reservations, and provide to the agents the following AWD number or book online at
Avis Worldwide Discount or AWD number is D005294.
The AWD will be effective from seven days prior to the event until seven days after the event.